UPDATE: So far, no one has submitted their application correctly. If you previously submitted, you are welcome to re-submit.
How to apply -please follow these EXACTLY or you will NOT hear back from us! ANY missing piece will automatically disqualify you.
Email : ----------
Subject line: Application â Full-Time VA â [Your Name]
Attach
About Us
Weâre Help Me Kara â a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. Weâre looking for a long-term, full-time VA whoâs hungry to grow with our clients and become a dependable member of the team.
Role overview (short)
Position: Full-time Virtual Assistant (remote)
Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)
Pay: $2.35 USD / hour
Location: Remote
Start date: Rolling / ASAP for the right candidate
What Youâll Do (core Responsibilities)
Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).
Editing short reels with captions and text for social media using Capcut (access provided)
Manage email inboxes: triage, draft replies, label & organize, follow-up reminders.
Organize and maintain Google Drive and Canva folders so everything is easy to find.
Build and manage content calendars (Instagram, LinkedIn) and schedule posts.
Support client communication via Slack and email ; escalate issues and log tasks.
Create SOPs, checklists, and Asana project cards for recurring workflows.
Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.
Client onboarding support: welcome kits, onboarding checklists, calendar invites.
Light project management: track task progress, follow up with subcontractors, and keep owners updated.
Research & outreach: market research, vendor/client prospecting, event logistics.
Occasional light bookkeeping tasks (invoices, expense logging) and familiarity with bookkeeping processes.
Event support (planning documents, registration lists, venue coordination) when required.
Must-have technical skills
Canva â confident building multi-slide carousels and templates.
Capcut - for short video editing
Google Workspace â Drive, Docs, Sheets, Calendar (strong organizational skills).
GoHighlevel experience (or willingness to learn)
Email management â Gmail experience, filters/labels, drafting professional replies.
Asana / Trello â able to create and maintain project boards and SOPs.
Reliable laptop, stable internet (minimum 10 Mbps), and quiet workspace for client calls.
Preferred / Nice-to-have
Experience supporting female entrepreneurs, coaches, or small creative businesses.
Social scheduling tools (Meta Business Suite, Later, Buffer) experience.
Basic graphic design sense (layout, typography, image cropping).
Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).
Experience writing/editing long-form captions or newsletter content.
Experience creating pitch materials, promo decks, or Canva slide decks.
Familiarity with Google Sites or simple website content updates.
Soft Skills We Care About
Extremely reliable and punctual.
Detail-oriented â checks work before sending it.
Proactive â brings solutions, not just problems.
Clear English communication (written + spoken).
Honest, high integrity, and professional when representing clients.
Comfortable receiving feedback and iterating quickly.
Desire for a long-term contract and growth within a team.
What we offer
Stable, 40-hour work week with consistent pay each Monday for the week prior.
Long-term contracts and opportunities to grow into lead VA / specialist roles.
A collaborative, supportive team that values communication and professional growth.
Real, meaningful work supporting mission-driven female entrepreneurs.
Your PORTFOLIO should Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you donât have client work, create 3 sample slides showing: a) an Instagram carousel cover + two inner slides, b) a promotional single image, c) a simple 3-slide pitch deck.
In the message, ANSWER these 3 short questions (max 1â2 sentences each):
Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)
What relevant tools do you use daily?
Why do you want to work with female entrepreneurs and our team?
1st Task REQUIRED- Include Either â
A 150â250 word caption for an Instagram carousel about "Why systems free up time for business growth"
A link to a 3-slide Canva carousel or real (public link) you made for a small business.
State your earliest start date and confirm you can commit to 40 hrs/week.
Confirm that you have reviewed the pay for this job.
Applications that donât follow these instructions will not be considered.
Selection process (what to expect)
CV + portfolio screening short written task --> 30-minute interview via Zoom ? Placed into applicant pool/ hired immediately--> work directly with Help Me Kara to fill our needs--> two week trial before hired full-time is mandatory to see if it is a good fit
During the trial weâll assess skills, communication, and cultural fit.
You will hear from us within 5 business days that we have received your application. Within 2 weeks we will let you know where we stand with filling our needs. We are currently filling rolls for immediate placement as well as forming a talent pool for future needs.
Final notes
We value honesty, integrity, growth mindset, and the ability to organize chaos into calm. If youâre a dependable Canva pro who loves helping entrepreneurs look organized and feel supported â apply now.
Looking forward to meeting you
â please apply to ---------- with the subject Application â Full-Time VA â [Your Name].
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