Global Mortgages & Securitized Products: Asset-Backed Securitization & Subscription Finance- Administrative Assistant III

Job Description:

The Asset-Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative and business support in a fast-paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.

The ideal candidate is a self-starter with excellent time-management skills, strong communication abilities, and experience supporting front-office or senior leadership teams within a financial services environment.

Key Responsibilities - Administrative & Business Support

• Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals
• Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics
• Manage expense reports, T&E submissions, and related approvals in accordance with firm policies
• Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics

• Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation
• Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day-to-day administrative and workflow needs
• Assist with handling market data requests, subscriptions, and access coordination
• Maintain accurate records related to client meetings, travel, and internal reporting needs

• Act as a point of contact for internal partners and stakeholders on administrative matters
• Support preparation of materials for meetings, presentations, and internal forums
• Handle ad-hoc projects and requests from senior team members as needed

• 6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast-paced corporate environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High level of attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience supporting front-office, investment banking, or high-performing global markets teams
• Familiarity with CONCUR for corporate travel and expense management system
• Ability to work independently while collaborating effectively across teams

• Strong time management and prioritization
• Problem-solving mindset and proactive approach
• Highly organized with a strong attention to detail
• Comfort operating in a fast-paced, deadline-driven environment
• Professional judgment and maturity